Practice management software for law firms in Spain follows two pricing models. Products aimed at small and mid-sized firms usually charge a monthly fee per user, while the platforms from the large legal publishers almost always work on a quote after a demo, with no public rate card. ImmigraFlow publishes its own: 99 € a month for Starter, 200 € for Growth and 350 € for Scale, with a 14 day trial and no card required.
Why does almost nobody publish prices?
Because the dominant model in legal software is the sales demo: you explain your situation, they prepare a quote. That makes sense when a product is heavily configured for each firm. But it carries a real cost for you, which is that you cannot compare three options without sitting through three calls.
My own position, and I apply it to my own product, is that if a firm cannot find out what something costs without booking a meeting, the price is already part of the problem.
What do you pay on top that never appears in the shop window?
The licence fee is not the cost. These are the lines that show up after you sign.
Migrating your caseload. Moving the files you already have into the new system. Sometimes it is charged as a service, sometimes it is left to you, which is the expensive version dressed up as free, because you end up paying it in your own hours.
Training the team. If the product needs a course before anyone can use it, count everybody's hours in that course.
Additional users. Watch per-user pricing carefully. A firm of five multiplies the fee by five.
Separate modules. Billing, electronic signature and the client portal are sold separately in a fair number of products, and they are the ones people use most.
At what caseload does it pay for itself?
Run the numbers on your own firm, not on mine. Count how many hours a month your team spends on pure administration: chasing documents, answering "any news on my case?", redoing a form because a paper was missing, hunting for which folder the passport ended up in.
Multiply those hours by what an hour of your team costs. If the result beats the monthly fee, the software pays for itself. In firms with immigration volume that calculation usually lands in favour by a wider margin than people expect, because administration time is always underestimated.
A quick shortcut: count the emails and calls from clients asking about the status of their file in a normal week. That number is money, and it is the first one that drops when the client can check for themselves.
Are there free alternatives?
Genuinely free and specific to immigration work, no. What exists is firms improvising with spreadsheets, shared folders and a WhatsApp group. And it works, right up until it does not: it holds fine at twenty files and breaks at two hundred, usually on the day an inspection lands or the day somebody leaves the firm with half the system in their head.
If that is where you are, do one exercise before paying for anything: write down where each thing lives today. That single page will tell you whether you need software or simply order.
What does ImmigraFlow cost exactly?
Starter is 99 € a month or 990 € a year. Growth is 200 € a month or 2,000 € a year. Scale is 350 € a month or 3,500 € a year. The annual plans work out at ten months paid. The trial runs 14 days and asks for no card.
From the Growth plan the platform carries your brand: your logo, your colours and your domain, and your client never sees mine. Invoicing is VeriFactu compliant, so you will not have to bolt that on separately when the obligation arrives. There is no lock-in, and if you leave you take your data in a standard format.
And I do not charge for migrating your caseload. Tell me where your files live today and I will load them for you.
